3 Tools That Let Me Be Lazy While Still Making Me Better At My Job (Said Like a True Human Design Projector)

sort of enigmatic, huh?

A woman lying on a couch by Francisco Masriera y Manovens

My toxic trait is that I'm chronically, unapologetically, pathologically lazy.

But wait! Before you hurl a James Clear productivity newsletter at me, let me clarify — when I say "lazy," I mean I have the same relationship with inefficient workflows that Deborah Vance has with her sister — mutual, deep dislike.

Back in my school days, this earned me more side-eye than saying a line from Girls in public. When I looked for shortcuts, teachers and parents pegged me as lazy, but, plot twist! Turns out I’m not actually allergic to hard work — I’m just an efficiency queen trapped in a world of busywork.

I’m cool putting in the blood, sweat, and tears if that’s the only way to get something done, but I’ve found that like 90% of the time there’s an easier, more effective way to get what you want. At this point I’ve come to terms with the fact that really, I’m not lazy, I’m just incredibly plussed by redundant work.

My pathological aversion to doing things the stupid hard way turned me into a systems girlie™. I have a hunch that this is why I’m obsessed with creating systems for myself and others — I want to help people find the least stressful, least effortful way into their desires.

So today, I'm sitting you down for some “make your life easier and better” gold.

Specifically, three god-tier tools that have transformed my work life from "dangerously close to burnout" to "work smarter not harder, sweetie." These aren't just your basic productivity hacks (looking at you, bullet journal girlies). These are on my GOAT mega list, and while I could probably give you upwards of 25 tools and strategies I use to save myself time and make me better at my job, today I’m going to talk about 3 tools that I’m obsessed with.

Fathom: The Meeting Notes Fairy You Never Knew You Needed

snapshot of my Fathom screen during a recent meeting with a friend I’m working on a play with

Picture this: you're on a Zoom call with me and see there's a cute little ghost called “Michelle’s Magic Assistant” hanging out in the chat. No, you haven't accidentally opened a Phasmophobia stream — that's Fathom, and it's about to change your life faster than Ziwe can make an interview uncomfortable.

This ethereal little tool is basically your personal meeting secretary, if your secretary had the memory of Stanley Tucci remembering pasta recipes and the organization skills of a reformed tumblr tag system. It records everything, transcribes faster than an NPR fact-checker during a political debate, creates an outline that would make Joan Didion's editor weep with joy, and serves up action items like they're hot takes at a Dimes Square dinner party.

The best part? It automatically sends everything to all attendees, which means you can finally retire your post-meeting ritual of:

• Frantically typing notes as if you’re in a texting argument with your college boyfriend

• Copy-pasting those notes into seventeen different places

• Crafting that "here's what we discussed" email that takes longer than a Noah Baumbach dialogue scene

• Dealing with the "can you send the recording?" requests that you pretend got lost in your spam folder

I'm so obsessed with Fathom that sometimes I wish I could use it during in-person meetings. Like, why hasn't someone invented AR glasses that do this yet? Get on it, Silicon Valley gals.

Bodygraph Chart: Your Human Design Empire's Secret Weapon

If you're in the business of reading people's energetic blueprints, this tool is about to rock your world harder than a Mitski album drop. Special shout out to my Human Design and astrology party people — you’re going to d-i-e over how effective Bodygraph Chart is for growing your audience, booking clients, and actually providing valuable content without having to work 37 hours a day.

I wish I'd had this when I first started building the Holisticism community so many moons ago, but like a protagonist in an A24 film, I had to struggle first to appreciate the resolution. That’s showbiz, I guess.

Brief interlude before I tell you more about Bodygraph Chart — let's talk lead magnets. You know, those free little treats you dangle in front of your audience like Olivia Rodrigo's producers dangle bridge opportunities? It bears repeating that the easiest way to grow your email list (and in turn, your revenue) is by offering something called a content upgrade or a lead magnet.

These are basically free resources that your ideal client would love to have access to; could be something like a PDF list of books to read, or a meditation track for workaholics to help relax after a long day grinding at the computer, or a Notion template that shows you how to write a really great lede.

But most people's lead magnets have the charisma of a LinkedIn influencer's morning routine post, which is why they don’t work to grow your audience. It’s no small thing to hand over your email to a rando on the internet, so you really need to come up with something that’s enticing to your audience. So we're not doing shitty content upgrades in 2025. Only COOL lead magnets moving forward, OK?

Enter: Bodygraph Chart. With Bodygraph Chart’s tech, you can easily create customized Human Design charts and astrology resources for your audience members to download. This tool is basically Canva if Canva went to therapy and got really into spiritual awakening (and added a Human Design calculator or an astrology calculator into its interface). You can drag and drop elements to create custom Human Design and astrology resources that make your audience's "download my free PDF" finger start twitching.

You can use Bodygraph Chart to generate a unique resource to give your audience (I’d probably make something like,The Top 10 Areas of Your Human Design Chart That Tell You About Your Intuitive Business Approach) as a lead magnet.

On top of that, you can actually use Bodygraph Chart to sell individual charts, which is just genius. The platform is like a one-stop shop for anyone who wants to start a Human Design business, which makes it a no-brainer if that’s your thing, but honestly if you use Human Design or astrology as modalities to help explain what you do I feel like Bodygraph Chart is a boon.

The power this has, the intelligence this has, the clear understanding of your target audience this has! There are tons of other things you can do with the Bodygraph Chart tech — including launch your own store and website — but I honestly think this lead magnet builder alone is worth the cost of admission.

Calendly: Not So Basic

I know what you're thinking — Calendly? That's very, "I just discovered something called oat milk!" energy. But hear me out. There's more here than meets the eye.

Why Calendly lives rent-free in my head:

1. I find Calendly to be a simpler interface than Acuity, and generally it works better for me with clients.

2. I like that I can have some appointments be paid and others be free.

3. I’m obsessed with the appointment-dependent automations that I can set up.

Numero three is the real reason I ride so hard for Calendly. When I’m doing 1:1 consulting work, I have a 30-min complimentary intro meeting with my querent. Nothing special here — I’m trying to see if we’re a good fit for each other. That’s it.

When someone books a consultation with me, Calendly transforms into a cross between a personal assistant and that one friend who always remembers to ask the important questions (looking at you, therapy girlies).

Once someone books a meeting, Calendly automatically sends them an email i’ve written with eight questions to answer and send back to me before our call. I cannot tell you how invaluable having these answers are to me before I chat with someone. Over the years, I’ve found that they’re incredibly clarifying for my potential clients, too.

If I had to send these questions manually, I would definitely mess it up. But with Calendly’s automations it’s like, no typos (unless they're giving aesthetic authenticity)! no awkward timing! no forgetting because I got distracted reading another thread about whether or not pattern mixing is actually camp!

I love that I don’t even need to think about it when someone signs up for a 1:1 intro call — I just get a confirmation of our meeting and their answers in my inbox.

Which means I get to focus on what I do best: being your mystical business bestie, not your "sorry I forgot to send that email" pen pal. And isn't that what we're all really looking for in this aesthetically exhausting timeline?

With that, I give you full permish to embrace your inner sloth and be a little more “lazy” with your workload. And let me know in the comments — do you want more from my GOAT’ed time-saving list?

---

This email contains affiliate links.